Food & Beverage Subtotal
Staffing Resources Costs
Salaries and benefits for permanent staff
Wages for temporaries
Custodial, security, electrical, audiovisual, and other contracted
SUBTOTAL
Marketing & Production Costs
Production and distribution of promotional pieces and other delivery vehicles
Telephone
Advertising costs
Registration/housing confirmations
SUBTOTAL
Printing Costs
Forms for registration (and housing if done in house)
Tour and special event order forms
Tickets for meals and special events
Program agenda booklet
Blank badges and holders
Special handouts and announcements
Banquet menus and programs (if separate from program booklet)
Enclosures, order forms, and other items in registration packets
Exhibit programs (if separate from program booklet)
Special invitations
Materials for divisions, committees, board members, special interest groups published proceedings, abstracts, and so on
SUBTOTAL
Program Costs
Planning: committee meetings, telephone, mailing, duplicating, and so on.
Speaker's expenses: honoraria, amenities, travel, other
Audiovisual services
Rent for meeting rooms
Special events, entertainment
Golf or other sporting events
Decoration
Signs
Awards
Flowers
Food and beverage
Office furniture and equipment
Staging
Registration equipment
Telephone
Press room
Simultaneous translation and audience response equipment
SUBTOTAL
Spouse, children, guest programs, Coordinator expenses
Gifts and amenities
Program
Transportation
Entertainment
Committee expenses
Child care
Insurance
Signs
SUBTOTAL
Miscellaneous Costs
Office supplies
Insurance
Taxes
Shipping
Storage
Gifts
Shuttles, limousines, and other transportation
Accounting
Legal services
SUBTOTAL
BUDGET SUMMARY
Room Costs
Food & Beverage Costs
Staffing Resources Costs
Marketing & Production Costs
Printing Costs
Program Costs
Spouse, children, guest programs, Coordinator expenses
Miscellaneous Costs
Total Convention Budget
Average Cost Per Attendee
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